THE LEDGER / ANCHOR HOUSE
Accounting & Books
Financial clarity for every agent, closing and brokerage obligation—inside Anchor House.
Checking secure accounting access…
Production Accounting Readiness
Replacing Xero requires matching real bank statements and opening balances, verifying accountant access, and signing off the migration. Bookkeeping features are available; cutover is not yet approved.
PRIVATE ACCESS
Accountant sign in
Sign in using the account your broker has approved. This is separate from agent and client logins.
Need access? Ask the Anchor House broker for a private accounting invitation. Access may be revoked at any time.
Verified entries only. Financial reports reflect posted general-ledger entries, not an assumed bank balance. The bank feed, opening-balance review, invoices and Stripe-to-ledger posting must be reconciled before statements can be treated as complete.
PERFORMANCE / BOOKS
Financial Overview
Operational Receivables
Invoices not automatically posted to the GLBook Integrity
These safeguards are enforced on the server✓Double-entry validation
✓Immutable posted entries
✓Audit and reversal history
○Bank-feed reconciliation pending
ACCOUNTS RECEIVABLE / OPERATIONS
Agent & Client Invoices
Billing register, not a journal posting. Issued invoices and recorded payments are shown for bookkeeping review. Nothing is counted in general-ledger revenue until separately posted and approved; bank deposits are not assumed reconciled.
Outstanding & Paid Invoices
Source: existing Brokerage Billing systemREAD-ONLY BANK FEED
Automatic Bank Connections
Connect Anchor House operating accounts through Plaid when provider credentials are configured. The feed stages transactions for review; it does not transfer funds, post journal entries, or reconcile statements automatically.
Checking read-only bank-feed setup...
Connections
Provider Accounts
Imported Feed Activity
Provider changes to already imported entries are flagged here. Pending, removed, or unresolved items cannot be added to a statement.
Plaid reads account transaction data after consent. It cannot make payments through this workflow. CSV imports remain available in the existing Banking tools.
BANKING / MATCHED GENERAL LEDGER
Bank Reconciliation
Import actual bank statement CSVs and match each transaction to a posted journal cash movement. No bank passwords or account numbers are stored here. Finalization requires the bank statement, matched transactions and posted cash balance to agree.
Statement reconciliation still requires review Use an exported CSV with Date, Amount, Description, and optional Reference. Deposits must have positive signed amounts and withdrawals negative amounts. Trust/escrow accounts are not supported by this workflow; maintain their legally required separate books until independently validated.
Registered Operating Banks
Register a Bank Account
Open a Statement
Statement History
Brokerage bank accounts onlyStatement Transaction Matching
Select a statementImport Actual Bank CSV
Required columns: Date, Amount, Description. Reimporting the same statement does not duplicate unchanged numbered rows.
Finalize Reconciliation
A statement will be locked only after every line is matched and the posted cash ledger agrees with its closing balance.
PURCHASING / REIMBURSEMENTS
Purchasing & Expenses
Review orders before buying and record out-of-pocket business expenses with controlled reimbursements.
No charges or payments originate here.
Purchase orders are commitments, not expenses. Approved out-of-pocket claims post an expense and an unpaid reimbursements liability. Evidence references are reviewer-supplied, not independently verified or uploaded files.
The requester cannot approve their own request.
Purchase Orders
Itemized estimates, quote references, reviewer approval, and optional matching to an approved Vendor Bill.
Showing the most recent 400 records. Older purchase orders and expense claims require a separate archival review.
Out-of-Pocket Expense Claims
Employee, agent, broker, and contractor claims require supporting evidence and independent approval.
ASSETS / MONTHLY BOOK DEPRECIATION
Fixed Assets
Keep a capital asset register and post controlled straight-line book depreciation against verified existing journals.
Book accounting only.
No asset becomes active until a different authorized reviewer matches its cost to an existing posted Fixed Assets debit (Account 1500).
Land is not depreciated. The system begins straight-line book depreciation in the first full month after placing a depreciable asset in service.
IRS deductions, disposals, impairment, tax basis and bonus depreciation are not calculated here.
Capital Asset Register
Asset costs must come from posted books. A draft asset does not alter the ledger.
Review Capitalization
Allocation is limited to the remaining amount debited to Fixed Assets. This is not evidence that a bank has paid the vendor.
EXCEPTIONS / CORRECTIONS / VERIFIED SETTLEMENTS
Accounting Controls
Bank-verified reimbursements, payment-provider exceptions, and reviewed capital asset disposals.
No Discretionary Refunds. No ordinary refund can be initiated here. Legally required credits, duplicate charges, provider reversals, chargebacks and disputes must still be documented correctly. A provider event is not proof of bank settlement. Separate approved journal adjustments must be based on evidence.
Verified Reimbursement Settlements
Approved claims / actual imported bank debitsApprove a reimbursement in Purchasing & Expenses first. Then match the actual debit imported from the company's bank statement here. This action never sends money.
Refunds, Chargebacks & Payment Exceptions
Processor-verified events only; no refund actionWhen Stripe reports an actual refund or dispute, an accounting exception is created. Record the provider documentation and link an independently approved, balanced journal adjustment. The No Refunds policy does not suppress chargebacks or required corrections.
Capital Asset Disposals
Verified proceeds or zero-proceeds write-offDisposal requires a separate reviewer, up-to-date book depreciation, and supporting evidence. Asset sales require an actual imported positive bank deposit from a current draft statement. Book gains and losses are not tax depreciation or IRS recapture calculations.
Recorded Disposals
Some control registers are capped for performance. Narrow and export transactions in Financial Reports before relying on complete historical totals.
VENDOR ACCOUNTS PAYABLE
Bills & Expenses
Create itemized bills, submit them for accounting review, and record only payments verified against imported bank statement debits. Payables and expenses post as balanced journal entries.
Recording payments is not sending payments. This workspace does not initiate ACH, wire, or card transactions. A bill is posted only after review. A payment is recognized only when matched to an actual imported bank debit, including partial payments.
New Vendor Bill
Vendor Bills Register
Includes unpaid and partial balancesRecord an Existing Vendor Payment
ACCOUNTING MIGRATION / COMPLIANCE
Replacement Validation
Migration has not been certified.
Cutover Requirements
Never retire Xero based only on a balanced empty ledgerXero Trial Balance Comparison
Read-only migration verificationExport a Trial Balance from Xero as CSV. Use Account Code, Account Name, Debit, and Credit columns, with nonnegative dollar amounts. The system compares each account against the posted Anchor House general ledger; it never imports an accounting entry or marks migration complete.
Comparison History
HISTORICAL DATA / CONTROLLED MIGRATION
Xero Migration Workbench
Stage historical exports, test their control-account balances, and request independent verification. Historical imports never create operating invoices, vendor bills, bank transactions, or journal entries.
Source exports must be retained. CSV contents are parsed locally and staged as restricted accounting workpapers. The original CSV file is not uploaded or archived by this form. Save the original Xero export securely, reference it below, and have an accountant check it against Xero before approval. Your bank and Stripe accounts remain disconnected.
3. Staged Exports & Independent Review
Open Replacement Validation to review the migration workpapers.
Independent Cutover Evidence & Signoff
Reviewable proof for Xero migration, live payment validation, backups, tax and security. Evidence is current for 90 days and requires two separate approvers.
0 of 6 approvedXero remains active. Financial replacement is not authorized.
Select this tab to load the latest approval records.
Important: The evidence register records staff attestations; it is not a backup service, real bank reconciliation, automated malware scan, or accountant's audit opinion. Xero retirement requires a separate final decision after all objective checks pass.
DISASTER RECOVERY / XERO CUTOVER
Disaster Recovery Lab
Compare an isolated database restore with a cryptographic source fingerprint, independently verify private document recovery, and retain accountant and broker approvals.
Never restore over the live brokerage database to perform a test. Source fingerprints are not database backups. Supabase database backups do not contain Storage file contents. A real drill requires restoring a backup to an isolated project, separately restoring every retained document, checking a file canary, and independent human review. This dashboard never calls a database restore or transfers files.
Open Replacement Validation to inspect the recovery workflow.
1. Source Fingerprints
A read-only signature of 21 accounting data sections, including registered private receipt metadata. It identifies data drift; it does not save a copy of your books.
Loading the source inventory...
After capturing a source fingerprint, create an actual backup using your approved recovery process. Capture and backup must represent the same intended data state.
2. Isolated Restore Procedure
- Take a supported source backup or choose an existing one. Record the backup reference and recovery timestamp.
- Restore the database to a different, isolated project. Never overwrite production.
- Run the fingerprint query below in that recovered project's SQL editor and compare the result against the source baseline.
- Restore the private Storage objects separately; compare every registered file's SHA-256 and bytes, then restore and download a separate test canary.
- Submit the workpaper for independent accountant review and broker signoff.
Supabase documents: Database backups and restore to a separate project.
3. Independent Restore Drills
Mismatched database checksums or failed document checks remain Failed. Matched results are still only reported evidence until the independent accountant and broker sign off.
No restore drills recorded yet.
Keep your source records. Before switching, compare Xero trial balances, open invoices, bills, tax balances, payroll and 1099 data; reconcile all bank accounts including trust or escrow accounts where applicable; then obtain accountant sign-off. Automated feeds and document retention still require independent testing.
GENERAL LEDGER / CONTROLS
Journal & Approvals
New Manual Journal
Drafts do not affect financial reportsDrafts & Pending Approval
Prepared entries require review before postingPosted Ledger History
Corrections are made by reversing entries, never by editing a posted recordACCOUNT STRUCTURE
Chart of Accounts
SECURE DOCUMENTS / AUDIT EVIDENCE
Receipt & Evidence Vault
Private supporting documents linked to actual accounting records; no customer-facing or public download links.
ACCOUNTANT SECURITY / RECORDS RETENTION
Security & Retention Center
Control accountant sessions and preserve private financial supporting documents with independently reviewed legal holds.
Retained Files-
Active Holds-
Active Accountant Sessions-
Minimum retention: seven full calendar years after each document's upload year. Extending the deadline is allowed; reducing it or deleting the file record is blocked. A legal hold prevents scheduled disposition, and releasing a hold never deletes a file. This is a policy control, not a legal opinion.
File safety: Each upload enters private quarantine. Downloads require a scanner-verified clean SHA-256 match; failed or unscanned files stay blocked. Checking scanner readiness… An isolated database-and-Storage restoration has not yet been verified.
Select the Receipt & Evidence Vault to load current security controls.
Retention Register
Immutable source recordsLegal, Tax & Audit Holds
Accountant review, broker releaseAccountant Access & Active Sessions
30-minute inactivity timeout; MFA requiredAccountant access is independent of broker credentials. Roles and sessions are verified by the server for each action. This center does not scan files, change bank balances, post accounting entries, or certify Xero cutover.
Restricted and Private. PDF, JPEG and PNG only, maximum 2 MB. Uploaded files are quarantined until an independent scanner returns a verified clean verdict. Failed, infected or unscanned files cannot be downloaded. Evidence does not prove that a payment is genuine. No file deletion is permitted here.
Attach Accounting Evidence
Select an existing expense claim, purchase order, capital asset, or processor exception. For security, all uploads require an authenticated accountant, broker, or authorized record owner.
Retained Financial Evidence
Verified-clean files can be downloaded. Files awaiting a scan, failing a scan, or identified as malware remain quarantined.
Showing the most recent 250 documents only. Additional files may exist in private storage.
ACCOUNTING / DOCUMENT STUDIO
Financial Document Center
Accountant & Lender Workpapers
Generate professionally formatted PDF workpapers, business financing packets and property acquisition files from the same verified ledger used by the Broker Dashboard. Every run is dated, versioned, hashed and recorded in the private accounting audit trail.
Generate a Financial Document
Choose the required document. Incomplete source records are highlighted instead of being made up. No money moves, and nothing is sent to a lender without your action.
Evidence Still Needed
Record creditor-by-creditor obligations so lender packets can include existing balances, monthly debt service, interest rates, maturity and collateral. These items are informational only, are not automatically entered into the general ledger, and are never treated as bank-verified without original lender statements.
No creditor obligations have been entered yet.
Checking recorded debt obligations...
Build a proposed sources-and-uses statement for business loans or purchasing property through the company. The system calculates a funding gap and illustrative monthly principal-and-interest payment, based solely on assumptions you enter. It never initiates a credit inquiry, sends an application or guarantees loan qualification.
Loading loan planning workpapers...
All financing figures are estimates. Proposed company equity, available cash, property costs and loan terms must be supported by outside evidence. Entity ownership or eligibility for a residential mortgage is not established by this planning worksheet.
Loading generated financial workpapers...
MONTH-END / STATEMENTS
Financial Reports
Profit & Loss
Accrual based on posted entriesBalance Sheet
Includes earnings through the selected dateTrial Balance
Debit and credit totals must reconcileReceivables & Payables Aging
Current Open BalancesCompare overdue agent and flat-fee invoices against approved unpaid vendor bills. Operational balances are separate from posted GL totals.
General Ledger Detail
Posted Journal LinesExport all posted journal lines for the selected report date range, including reversals. Narrow the dates or select one account if over 2,000 lines.
Vendor Payment Review (1099 Preparation)
Bank-Verified Payments OnlyFor accountant review: this register only counts vendor bill payments matched to actual imported bank activity. It does not determine 1099 eligibility, pull W-9 tax identifiers, or file forms.
PEOPLE / PERMISSIONS
Accountant Access
Invite an Accountant
Each accountant receives restricted credentials and mandatory authenticator-app verification. Invitations expire in seven days. If an accountant loses the authenticator, revoke the account and send a new invitation. No passwords or setup keys are visible to brokers.
The invitation was created, but no email has been sent. Share this one-time link privately.
Permission Guide
ViewerFinancial reports, journals and chart of accounts; no changes.
BookkeeperCreate, edit and submit drafts. Cannot post journals or change access.
AccountantReview and post another user's entries, reverse approved postings; cannot invite users, change banking or initiate payments.
BrokerManage users, permissions, period locks and approvals.
Accountant Directory
Change permissions or revoke access immediatelyCONTROLS / PERIOD CLOSE
Accounting Period Locks
Close or Reopen a Period
Closing a month prevents new journal postings for that month. Reopen only with documented authorization.
Run month-end checks before closing. Bank reconciliation and journal review are mandatory. No payments are initiated.